Included on the one plan
Owner
Run the institute from one login.
People, courses, money, and the pipeline. The owner sees the whole practice.
Student management
The roster is the institute’s record of who studies with you. Add a student once and their batch, parent, attendance, fees, and notes stay on that same person. You are not keeping a spreadsheet beside a chat group, and you are not typing the same name into a second tool when they enrol.
Parent accounts
Each family gets a login tied to their child. A parent sees that child, not the rest of the batch. Two children in the institute means one parent login and both of them on it. You invite the parent from the student record. They do not need a separate product.
Tutor management
Tutors are the people who teach. You add them, see which batches they carry, and keep their teaching profile on the institute. A tutor sees their own students and timetable. They do not see another tutor’s batches, the ledger, or the lead pipeline unless you have given them that job.
Course management and enrolments
A course is the batch or the subject you run: who teaches it, who is in it, and the lessons that belong to it. Enrolment is the act of putting a student on that course. When they join, the roster, the calendar, and the fee record can all point at the same enrolment instead of three lists you reconcile by hand.
Live classes, calendar, and attendance
The calendar is where a class is scheduled. Open it when it is time, teach it live, and mark who was in the room. Attendance sits on the student, so a missed class is visible to the tutor, the owner, and the parent without a separate register. Recordings stay with the session when you record.
Assignments, quizzes, and the gradebook
Work goes out from the course: a quiz, a homework, an exam. Students submit on the platform. Scores land in the gradebook for that batch, so you can see who is slipping without exporting a sheet. The tutor marks the work they teach. You see the result across the institute.
Online courses you can sell
A recorded course can sit beside the live batches and be sold on its own. Lessons, a paywall, and a certificate when you want one. Families buy under your name, on your portal. Pathshala does not take a commission on that sale. The deduction is the gateway’s processing fee and the platform fee shown in Fee Settings. When Fee Settings shows 0%, no platform fee is charged.
Certificates
When a student finishes what you said they would finish, you issue a certificate from the course. It carries the institute’s name, not a generic template with someone else’s logo. You decide which courses award one.
AI course builder
Maya drafts the course you would otherwise outline at night: a syllabus, the lesson breaks, a quiz. You edit it and publish it as your course. It is a starting draft from your subject, not a public library of someone else’s curriculum.
Maya answers, drafts, and reminds — no setup
Maya is included. The day the institute is on, she can answer from your records, draft a lesson or a note, and prepare the reminder. There is no workspace to configure and no prompt library to install. What she is allowed to say depends on the person’s role.
On the website, the app, and WhatsApp
Owners, tutors, students, and parents reach Maya on the website and in the mobile app. WhatsApp and SMS delivery — the reminder that leaves the building — is Maya+, the optional add-on. Turning that on does not require a second setup project. The plan already includes her on the web and the app.
Leads CRM
An enquiry becomes a lead: from the website, a course question, a demo class, a walk-in, a phone call, or a referral. The pipeline runs from new, to contacted, to demo booked, to tested, to enrolled or lost. You assign it, tag it, and set a priority. A lead that enrols becomes a student. The name is not typed twice.
Follow-ups and the activity log
Every lead has a next date and a log of who spoke to them and what was said. The follow-up does not live in one person’s phone. If they enrol, that history stays on the record. If they go quiet, the date tells you who to call.
Referral partners
People who send you families — another tutor, a school, a parent — can be tracked as partners. You see how many leads they sent, how many enrolled, and the commission you agreed to pay them. That commission is yours to set. It is not a cut Pathshala takes.
Outreach by email and WhatsApp
Write the message once and send it by email, WhatsApp, or both, to staff, tutors, students, or parents. Maya can draft it. Templates and the history stay on file, so the next notice is not a hunt through a personal chat.
Fees, invoices, and instalments
You set the fee: a plan, an invoice, or instalments across the term. Reminders go out when a payment is due. You are not chasing the batch from a personal number, and you are not on a commission ladder. The family pays the price you published.
Stripe and Razorpay
Student payments run on the gateway for the country the institute is registered in. India uses Razorpay. The United States and everywhere else use Stripe. Pathshala’s platform fee is the rate shown in Fee Settings, on top of the gateway’s own processing fee. When Fee Settings shows 0%, no platform fee is charged. There is no commission on top of that.
Revenue and the ledger
What was billed, what was collected, and what is still open sit in one ledger. You can see the month without exporting three reports and adding them up. The gateway fee, and the platform fee shown in Fee Settings, are the cost of collecting. They are not a share of your revenue.
Branded portal and custom domain
Families land on your name. Logo, colours, and an address on yourname.pathshala.co, or a domain you already own. Students see the institute. The software brand is not the front door.
Documents and compliance
Consent forms, policies, invoices, and the papers a family has to sign live in the document library, on the student they belong to. You can see what is missing. You are not filing that in a shared drive with a naming scheme only one person remembers.
Notice board and messages
A notice goes to the people it is for: a batch, the parents, the staff. Messages stay on the platform, attached to the class or the person, instead of a group chat that new families cannot find. The tutor, the student, and the parent each see the thread that belongs to them.
Reports
Attendance, grades, collections, and which batch is slipping. One set of reports for the owner, drawn from the records you already keep. You do not rebuild the week in a spreadsheet on Sunday.
User approvals
New people do not walk straight into the institute. You approve tutors, students, and parents before they have a login that can see records. That gate is the owner’s, not an email thread of “please add this person.”