Scheduling and managing sessions

For tutors — book classes, handle student requests, and keep your calendar organised.

Tutor guides

What is a session?

A session is a scheduled live class or 1:1 meeting between a tutor and one or more students. Sessions can be booked by students, created by tutors, or scheduled by admins.

Sessions need the Session Scheduling module enabled. If you don’t see Sessions in your menu, ask your institute admin.

Your tutor dashboard

Dashboard → Dashboard (home) shows:

Handle booking requests

When a student requests a session with you:

  1. Go to Dashboard → Sessions → Requests tab
  2. Review the date, time, and subject
  3. Click Accept to confirm, or Decline to reject (the student is notified)

After acceptance, status changes to Booked. See Session approval and booking for the full flow.

Create a session yourself

Two ways:

From your dashboard calendar

  1. Availability & bookings → pick a date/time
  2. Select the student(s) to invite
  3. Add subject and notes → save

From Sessions page

  1. Dashboard → Sessions → Schedule session
  2. Search and select invitees (students, tutors, or admins)
  3. Set date, start time, end time, subject, notes
  4. Click Send invite

View and filter sessions

Dashboard → Sessions

Filter by: All, Pending, Booked, Live, Ended, Completed, Cancelled

Click any row to open the session detail page — notes, documents, recordings, and join controls live there.

Before class starts

  1. Check the session detail page for time and participants
  2. At the scheduled time, click Start Session (only tutors/admins can start)
  3. Once live, students see Join Session

Full join instructions: Joining a live session and Live classes and recordings.

Rescheduling and cancellations

Tips for tutors