Managing students, tutors, and staff

Roles on Pathshala

• Institute admin — full control: settings, finance, users, courses
• Tutor — teaches courses, runs sessions, manages their students
• Student — enrolls in courses, attends sessions, pays fees

A tutor can be given admin access without changing their primary role — useful for senior teachers who help run the institute.

Main place: User Management

Dashboard → User Management

Three tabs:

• Active users — everyone currently on the platform
• Pending approvals — people waiting for you to approve them
• Suspended — accounts you’ve temporarily blocked

How to invite someone

Invite a tutor

1. User Management → Invite tutor (or Dashboard → Tutors → Invite tutor)
2. Enter name and email
3. Click Send invitation
4. They receive an email with a link to create their account and join your institute

Invite a student

1. User Management → Invite student
2. Enter name and email → Send invitation
3. Student accepts the invite and lands on their student dashboard

Invite another admin

1. User Management → Invite admin
2. Only the primary admin should invite co-admins you trust with full access

Approving new members

If your institute requires approval (configured in module settings), new sign-ups appear under Pending approvals.

1. Open Pending approvals
2. Review the person’s details
3. Click Approve to grant access, or reject if needed

Your dashboard home also shows alerts like “Tutor approvals pending” with a direct link.

Managing existing users

On the Active users tab, click any person to see actions:

• Change role — switch between Admin, Tutor, Student
• Grant admin access — give a tutor institute-wide admin powers (primary admin only)
• Suspend — block login without deleting their data
• Unsuspend — restore access

Directories (Tutors & Students pages)

Besides User Management, you have shortcut pages:

• Dashboard → Tutors — searchable tutor directory
• Dashboard → Students — searchable student directory with grade and interest filters

Students and tutors can also see these directories if you enable them in Settings → Modules (directory visibility settings).

Plan limits

Your plan caps how many students and tutors you can add. The Students page shows your current count vs. limit. To add more, upgrade via Finance → Your Pathshala Subscription.

Tips

• Invite tutors before creating courses — you’ll need to assign an instructor
• Use clear, real email addresses — invites go there
• Suspend instead of delete when someone leaves temporarily
• Check Pending approvals weekly so new students aren’t left waiting