Courses, batches, and enrollments

How it fits together

• Course — the subject or programme (e.g. “Grade 10 Mathematics”)
• Batch — a specific class group within a course (e.g. “Morning batch — Mon/Wed/Fri”)
• Enrollment — a student linked to a course (and optionally a batch)

One course can have many batches. Each batch can have its own schedule, tutor, and capacity.

Admin: create a course

Dashboard → Course Library → Create course

1. Enter Title (required)
2. Add a Description — what students will learn
3. Select an Instructor (tutor) from the dropdown
4. Save — the course appears in your library

Click the course card to open its detail page with tabs: Overview, Batches, Materials, Enrolled students, and more.

Admin: create a batch

On the course detail page → New batch

1. Batch name — e.g. “Weekend batch”
2. Tutor — who teaches this batch
3. Schedule — days and times
4. Duration — length of each session
5. Max capacity — how many students can join
6. Delivery mode — In-person, Online, or Hybrid
7. Location or Meeting link (for online/hybrid)
8. Save

Enrol students

Admin enrols directly

1. Open the course → Enrolled tab (or batch → Add students)
2. Select students from your institute
3. Confirm enrollment

Student self-enrols

1. Student goes to Browse Courses (or the public course catalog)
2. Opens a course with open enrollment
3. Clicks Enroll on an available batch

Toggle Enrollment gate on the course to open or close self-enrollment.

Tutor: My Teaching

Tutors use Dashboard → My Courses (page title: My Teaching).

• Create courses they teach (they’re auto-set as instructor)
• Add batches and students to their courses
• See Sessions, Recordings, and Students panels per course

Course materials & fees

• Materials — upload PDFs, links, or resources on the course detail page
• Course fees — if your institute has payments enabled, fees linked to a course show on the student’s course page with a Pay button (see Paying fees guide)

Example

Greenfield Academy creates:

1. Course: “IELTS Preparation” — instructor: Ms. Patel
2. Batch A: Online, Tue/Thu 6pm, max 20 students
3. Batch B: Hybrid, Sat 10am, max 15 students
4. Enrols 12 students into Batch A, opens Batch B for self-enrollment

Tips

• Create the course first, then batches — not the other way around
• Assign a tutor before publishing — students expect to know who teaches
• Set realistic capacity — you can always increase it later
• Use clear batch names so students pick the right schedule